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Does your employer use PaySauce?
Download Staff App
Contract Builder
by Federated Farmers
This app is only available through the new platform.
In the Right Field
The farm doesn’t have much in common with the office. A general-purpose employment agreement won’t cover farming needs: on-site accommodation, health and safety requirements and unique working conditions. This contract is built for your industry, with the expertise and experience of Federated Farmers.
Save a Tree
Paperwork is a pest. Build, send, negotiate and finalise employment agreements without slogging through a stack of pages.
Ready to (Pay) Roll
Employment information from the contract will be automatically fed into your PaySauce payroll, so you won’t end up repeating yourself. Contract type, hours, payment details, and other particulars: you don’t have to tell us twice.
Save Your Favourites
If you regularly hire for the same roles, don’t keep creating a new contract from scratch. Save your contracts as templates, and they’ll be all set for next time.
Get Things Moving
Cut out the time spent ordering, delivering and mailing back a hard copy. With a digital contract, you can send it off and seal the deal instantly.
No Strings Attached
To access the Contract Builder, just create a basic login with an email and password. You don't have to join Federated Farmers or sign up for PaySauce payroll. You're not subscribing or committing - just grabbing a contract. (Though it's worth noting that Federated Farmers members will score a serious discount!)
FAQs
How much is a digital contract?
Pricing depends on which contract type you use and whether you're a member or not. Members get an 80% discount.
Please see in app for current prices.
Where do I find the Contract Builder?
It's on the PaySauce platform, which can be a little tricky to find. Find it at the very bottom of paysauce.com under the “App Directory” of the "Beta Platform" or at https://www.paysauce.com/app/contract-builder/
How do I access it?
Add the Contract Builder to your dashboard by selecting "Contract Builder" under "Get More Apps". If you haven't selected a farming industry during set-up, you'll have to find "Get More Apps" in the top right hand corner. Then open the app to start creating employment agreements.
Do I have to be a PaySauce customer to use it?
Nope! You can sign up specifically to use and purchase the Contract Builder. This won't subscribe you to PaySauce Payroll or any other PaySauce app.
There's a section here that doesn't apply to me, but the system won't let me remove it or skip it. Help!
There are a few things that can’t be taken out of the contract, but might not be relevant for you. In this case, just enter a placeholder value in the required field, like "not applicable".
How do I get my Feds member discount?
You need to enter your Federated Farmers membership number when you purchase your contract. You can also add it under your Company view (on the main dashboard, where you can see "Company" and "Contract Builder"). For this to be available, you’ll need to have selected a farming category under the "Industry" section.
How do I sign?
You can sign digitally with your mouse or a touchscreen. Just navigate to the white box and draw your signature. If you're unhappy with it, just hit "clear signature" and try again.
I'm finished, but I can't send to my employee. What's wrong?
Look for a little warning sign along the left hand side. This means you've left a required field empty in this section. Click on that section, and find the clause that's highlighted in red.
What happens after I hit send?
The contract will automatically go to your employee's email address (as you entered it at the start of the contract, under Parties). Then they can look it over and sign or decline it.
Do I need to print it off?
Not unless you want to. You can choose to download the completed contract as a PDF for your records - but rest assured, we'll store it digitally for the next seven years, even if you're no longer an active customer.
How do I print it off?
Once you've purchased the contract, you can download it as a PDF. You'll find this option on the top right-hand panel, where there are several icons.
Can I save a contract to use again?
You can! Save the contract as a template and you can use the same terms, conditions and job specifications. This will be on the right-hand icon panel, after you've purchased the contract.
What if my employee doesn't have a computer?
They can use their smartphone to review and sign the contract (or the other way around).
How will I know if my document's been saved?
The document will be regularly auto-saved as you work on it. There's a status bar on the right hand side of the workflow wizard - this will tell you when your contract was last saved.
How can I check up on my contract?
Want to see the status of your contract? In the document library section of the tool, you'll see "status" next to each document you've created. This will tell you if your contract is a draft, is ready to be sent, or has been sent, returned or declined.
How do I know it's been sent?
Your contract's status will show up as "waiting" in your document library.
I've already sent the contract, but I need to make changes in it. How can I fix it?
After you've sent the contract, you can select the double arrow symbol to take it back and edit it. Your employee can also suggest changes at their end, but these won't alter the document itself.
I'm stuck. How can I get help?
If you have a question about employment law, please call Feds. If you need tech support, call PaySauce on 0800 746 700.
How do I purchase my contract?
First you'll need to "Mark as Ready" (you can do this even if you're not finished editing the contract yet). Once you've marked it as ready, a payment window will pop up. You can pay with a credit card or debit card, but you can't charge this to your Feds account.
What does the "import" button do?
Once your employee has signed on and is all set, you can "import" them to PaySauce payroll. This will pull through any accommodation allowances, other special payments, the employee's personal details and contract terms, and set them up, ready for payday.
Can I download the contract, edit it by hand and then upload it back into the tool?
Afraid not. You can download, print it out and proceed with the contract process manually, but it won't be stored by us and will almost definitely slow down your onboarding process.
What if I want to sort out tenancy separately?
You can create a separate (but linked) tenancy agreement as a different document. When you reach the tenancy and accommodation section of the contract, just hit "Create Linked Tenancy Agreement", then find the newly created agreement in your Contract Builder document library.
Can I go back and make adjustments after I have finalised an agreement online. E.g changing pay or other parts of the agreement?
If the contract has been signed and completed then you cannot make adjustments to that contract. An amendment letter would be an option.
What is the minimum amount of info I need to fill in on a contract before I can print it so I can fill the rest in manually?
There is no minimum info needed, it just needs to be purchased to download it.
How do I get a copy of an employment agreement if I can’t find the original one?
The original contract will always be in PaySauce, it’s just a matter of logging in and going to the Contract Builder app.
Can I add in accommodation clauses if I’ve already finalised the agreement, but forgot to add it in?
If the contract has been signed by both parties then technically no.
Are they any other alternative payment options?
No, credit card only.
What happens if my employee cannot open or view their contract?
Re-send the contract to the employee, and inform them to download a copy.
What if I cannot send the contract to my employee, because their email address has already been used before?
This depends on if:
They are already employed, the alternative we have for now would only work on google emails not other ones, which would be to use the + after the email address e.g. [email protected]
We don't have an option if they are still employed and do not have a google email
They are not employed but their email is in our system then they need to contact [email protected] for it to be removed